Register of Deeds
Joe Hamilton, Register of Deeds
Register of Deeds - Contact Email: firstname.lastname@example.org
Monday through Friday - 8:00am until 5:00pm
The Register of Deeds is the manager and custodian of a large number of public records. Records archived in our office include real estate transactions, vital records (Jackson County births and deaths) and marriage licenses issued in Jackson County. We proudly serve our military by recording their DD214 military discharge forms and issuing certified copies to them free of charge.
It is the mission of Jackson County Register of Deeds to record, preserve and provide access to the real estate and vital records in an efficient manner, according to NC General Statutes. The care, maintenance and access to these records are governed by law. Our staff is committed to providing courteous, efficient and professional service to our customers.
Document Recording Requirements
NOTE: This office does not prepare any documents; we are record keepers only. We do not provide any forms. We do not change any information on any document. All recordings must meet requirements as stated below.
Documents recorded on or after July 1, 2002 must meet GS 161-14(b) as follows:
Original must be presented on 8 ½ x 11” or 8 ½ x 14” paper.
Have a 3 inch blank margin at the top of the first page and ½ inch blank margin on remaining sides of first page and on all sides of subsequent pages.
Black type on white paper with font no smaller than 10 points in size.
Only one sided typed or printed text.
Type of instrument at top of first page below blank margin.
Filing a non-standard document that does not meet the above requirements will be subject to a $25.00 non-standard fee in addition to regular recording fees for any instrument presented for registration.
State excise tax (revenue) is required to be paid on deed transactions conveying an interest. This tax is calculated at $2 per $1000 of the sales price.
Effective March 7, 2011: All deeds must be presented to the Tax Collector’s Office for certification of no delinquent property taxes. The collector’s office requests Parcel Identification Numbers (PIN) for timely processing.
Jackson County Land Records requirements for deeds, per GS 105-303A & GS 105-317.2:
Deeds presented to land records for approval must contain the following:
Name and address of preparer (must be an individual's name or law firm's name - and must be on the first page of the document)
Name and address of each grantor and each grantee
Property description sufficient to identify parcel to be transferred:
--metes and bounds description OR Plat cabinet and slide reference
--back deed references of the grantor
A statement whether the property includes the primary residence of a grantor
New per NC General statutes as of January 2010:
Deeds involving property splits must either refer to a recorded survey showing the split, or have signature of approval from the Jackson County Planning Department.
Plats, or surveys, are recorded in the Register of Deeds office. Plat sizes can be 18” by 24” or 24” by 36”. After proper approvals from the Jackson County Planning Department (phone: 828-631-2261) and the Jackson County Land Records (phone: 828-586-7539), a Mylar copy and one paper copy is filed in the Register of Deeds Office. The cost to record a plat is $21.00. Copies of survey plats can be obtained for $2.00 in our office. All plats that are on record in our office are now on-line, and can be viewed and copied from outside the office at no charge. Please contact the Register of Deeds office at 828-586-7530 for additional information.
The trustee can complete a “Trustee’s Satisfaction of Deed of Trust” form. (See GS 45-26.20 & 45-36.21);or
The secured creditor can complete a “Satisfaction of Security Instrument” form. (See GS 45-36.10 & GS 45-36.11);or
Borrower’s attorney can prepare and record “Affidavit of Satisfaction” when secured creditor fails to provide satisfaction. (See GS 45-36.14 thru 45-36.19)
There is no charge for Satisfactions of Mortgages and Deeds of Trust.
Online requests click here: https://jacksonrod.permitium.com
and follow the instructions to submit and pay for a Vital Record request online. Fees for certified copies are $10.00 each and uncertified copies are $1.00 each. You pay by major credit/debit cards online. (Additional fee is charged if paying by credit card).
Clicking on the above link takes you away from the County's website. Issues and problems with this site need to be brought to the attention of the Register of Deeds.
You may also come by our office. You do not need an appointment. Or, you may submit a written request by printing and filling out the form below. When mailing in applications, you will need to attach a copy of photo ID and include a contact phone number.
Our office files all birth/death records of only those persons born/deceased in Jackson County, North Carolina. Our birth/death records date back to 1913; however we do have some Delayed Birth records dated back to the mid 1800’s.
According to N.C. law, only the following persons can obtain a certified copy:
The law also allows anyone seeking information for legal determination of personal or property right or someone authorized as a agent, attorney, or legal representative of the person whom the certificate is being requested.
Certified copies are $10.00 each. Acceptable methods of payment: cash, credit/debit cards, money order, certified check. We do not accept personal checks.
Both parties need to be present.
Both need a valid picture ID: Driver's License, Passport, or Mility ID.
Both need proof of social security #: Original Social Security Card (not copies), or 1099, or 1040, or Paycheck Stub, or Health Insurance Card. Document MUST show full name and number.
Fee for the license is $60.00 (payable by cash, debit or credit card).
License is good for 60 days.
License is valid in any county in North Carolina as long as it is returned to the county where the license was issued.
If either party has been married before, you will need to know the month/year of how your last marriage ended. If your last marriage ended within the last year, you will need a copy of the divorce judgement/decree.
NEW FEE SCHEDULE FOR DEEDS OF TRUST - EFFECTIVE OCTOBER 1, 2016
Deed of Trust $64.00 for the first 35 pages
$4.00 for each additional page
All other documents $26.00 for the first 15 pages
$4.00 for each additional page
(Other documents include: deeds, easements, modifications, assignments, affidavits, releases, power of attorneys, etc.) (Satisfactions: no charge!)